Administrative assistant job description

17 Dec

II/ Key job tasks of administrative assistant


  1. Receive and file incoming letters, documents
  2. Supply and manage office equipments, machines or properties to office and manufactures, kitchen utilities.
  3. Schedule meeting if any
  4. Welcome/Receive visitors relating to work
  5. Meal, water for Employees
  6. Manage administrative department, maintain a safe and secure work environment,
  7. Develop and maintain good working relationships with all relevant local governmental bureaus, agencies and authorities.
  8. Maintain office efficiency, plan and implement office systems, layouts, and equipment procurement.
  9. Ensure rules and procedures in place regarding working hours, lunch, office closure and communications about security
  10. Create, control, and monitor all administrative requirements of other departments.
  11. Prepare financial plans, budgets and forecasts
  12. Record, monitor expenses, raise monthly invoices
  13. Monitor on-going activities and revise contracts
  14. Maintain stationary supplies and co-ordinating deliveries.
  15. Manage supply chain and resource requirements
  16. Telephone operator, guest receiving…
  17. Agenda management: booking, travels, meeting, arrange hotel for VIP, morning assembly…
  18. Supplier managements: photo, printing, furniture, mail & post…
  19. Office management: stationery, cleaning services, taxi card, telephone, mobile phone…
  20. Office expense: water, electricity, logistic support for experts.
  21. Settle visa, work permit, residence card, etc…
  22. Other task assignment.


III / Job specification of administrative assistant


  1. University graduation.
  2. At least 1 years working experience in related field.
  3. Good communication skill, English skills.
  4. Good command of PC skills incl. MS Word, Excel and PowerPoint
  5. Be flexible and eager to learn new things
  6. Possessing good teamwork spirit
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Posted by on December 17, 2012 in Job Descriptions


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