Dear Mr/Ms… (you may choose first name or last name),
Sub: Termination of your Vendor Contract for supply of …………..
Ref: Refer to our Vendor Contract dated x/xx/xxxx (mention date)
Please note clause no.s yyy and sub clause zzz mentioned in our contract
On the basis of the clause, we would like to inform you that our contract stands cancel w.e.f. a/aa/aaaa (mention effective date) on following ground:
(mention ground for termination it can be dissatisfactory service, nature of the product, poor service or supply , violation of terms and condition mentioned in the contract, end of the contract or no further business need)
Kindly submit your all full and final settlement bill with all supporting in original. We will verify our records and your accounts will be settled within 45 days of last date of contract subject to submission of full and final settlement bill alongwith original supporting.
Please note that the amount will be subject to deduction of statutory payment (if any) like TDS.
Please note that you are not allowed to use our brand, logo, name and any material related to our organization, associated or partners without written consent from us. Violation of this may lead to all available course of action to protect our organisation’s vested interest.
Name & Designation
I hereby confirmed that I have read, understood and accept the above by signing below