Consider your reason for requesting a title change. Reasons may include increased responsibilities exceeding your current job title, meeting requirements for a higher-level position, filling a vacant position or lack of fit between your current responsibilities and job title. Also, determine whether your request also merits a raise in pay. Even without a higher salary, your job title affects how you are perceived; having the proper job title can make working with colleagues, customers and future employers easier.
Format your proposal as a business letter. If you do not know to whom it should be addresses, use the salutation “To Whom It May Concern.”
Begin the first paragraph of your proposal by outlining the responsibilities of your current job title. These are the responsibilities given to you when you were hired or the last time you received a promotion. Do not assume the person reading the proposal, whether in human resources or your supervisor, is familiar with what you were hired to do.
Outline how your current daily responsibilities differ from those that are required under your job title. Although all employees are expected to pick up slack when needed, you may deserve a new job title if you are taking on responsibilities outside of the scope you were hired for. This may include doing additional tasks, overseeing a larger number of employees, taking over responsibilities for a vacant position or dealing with problems that weren’t anticipated when you were hired.
Explain how your new proposed job title will help you do your job and help improve results for the company. For example, if you’re taking over additional responsibilities for client accounts, changing your title from “Account Representative” to “Account Manager” may benefit you when you’re interacting with clients. Your title should be congruent with your new responsibilities and the decisions that you are empowered to make, and should accurately represent your job to employees and clients alike.
Submit your proposal to your company’s human resources department or your supervisor, whoever is the appropriate party. Be patient in awaiting a response, especially if your proposal is unsolicited.