Category Archives: emails

Employee Handbook Introduction

Your Company Name: The Purpose of the Handbook

This (Your Company Name), (hereinafter referred to as (“Your Company Name” or “the Company”) Employee Handbook establishes policies, procedures, benefits, and working conditions that will be followed by all (Your Company Name) employees as a condition of their employment at the Company. The Standards of Conduct describe the expected actions and behaviors of employees while conducting Company business.

This (Your Company Name) Employee Handbook is not a contract of employment nor is it intended to create contractual obligations for the Company of any kind.

The policies and procedures outlined in this handbook will be applied at the discretion of (Your Company Name). (Your Company Name) reserves the right to deviate from the policies, procedures, benefits, and working conditions described in this handbook. Furthermore, the Company reserves the right to withdraw or change the policies, procedures, benefits, and working conditions described in this handbook at any time, for any reason, and without prior notice.

The Company will make every effort to notify employees when an official change in policy or procedure has been made but employees are responsible for their own up-to-date knowledge about Company policies, procedures, benefits, and working conditions.

No provision in this employee handbook and expected Standards of Conduct can be waived without written permission from the Company’s President, or designee. Such a waiver, if granted, applies only to the employee for whom the waiver was granted at the time of the waiver.

(Your Company Name) strives to provide an employee-friendly environment in which goal-oriented individuals thrive as they achieve ever more demanding challenges. Your Company commitment to serving customers and to providing quality products at competitive prices is unwavering. These policies, procedures and working conditions provide a work environment in which both customer interests and employee-interests are served.

(Your Company Name) values the talents and abilities of our employees and seeks to foster an open, cooperative, and dynamic environment in which employees and the Company alike can thrive. The Company provides an Open Door Policy in which employees are encouraged to take problems to the next level of management if they are unable to resolve a situation with their direct supervisor.

(Your Company Name) is an equal opportunity employer. Religion, age, gender, national origin, sexual orientation, race, or color does not affect hiring, promotion, development opportunities, pay, or benefits. (Your Company Name) provides for fair treatment of employees based on merit. The company complies with all applicable federal, state, and local labor laws.

Employment at (Your Company Name) is on an “at will” basis, which means that either you, the employee, or (Your Company Name), may terminate the employment relationship at any time, for any reason, with or without cause. Only a written agreement, signed by the President of (Your Company Name), can change the “at will” nature of the employment of any individual.

Please review the policies, procedures, working conditions, and benefits described in this handbook. You will be asked to affirm that you have read, understand, agree to abide by, and acknowledge your receipt of this employee handbook and employee Standards of Conduct.


Company President


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Posted by on January 9, 2013 in emails, Letters


Circular Format For Not Opening Personal Emails.

All the staff members hereby requested not to open personal email id’s during office hours form today. All are requested to co-operate on this matter. If anyone misusing the order,Management will take necessary action against individuals.
With regards



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Posted by on January 1, 2013 in emails


Draft of notice for enforcing punctuality in attendance

Please find the attachment sample Draft of notice for enforcing punctuality in attendance.



Punctuality in attendance and unfailing observance of work discipline in all, spheres are watchwards of an Organisation for its success. It has been observed that there is growing indiscipline amongst all categories of staff in many areas of activities of the Organisation which has been causing tremendous inconvenience to customers besides tarnishing the image of the Organization. It has also been observed that extreme slackness is permitted in monitoring the attendance/departure of the employees. As a service organisation, the Management

can ill- afford to sacrifice time, discipline amongst the employees. It has, therefore, been decided by the management to accord the highest priority, intoning up discipline which alone can increase productivity and ensure better consumer’s service. In this context, it is felt that not only the existing instructions on attendance need reiteration but also the following additional guidelines, strict enforcement of which with immediate effect is must:

The attendance register will be made available to the members of the staff well before the commencement of the working hours at each section/branch and it shall be withdrawn ten minutes after the commencement of the working hours and kept with the section branch in-charge or a responsible official and the employees/workmen who will come thereafter shall be marked “late”.

An employee, coming after ten minutes of the commencement of the working hours, shall sign the attendance register in the presence of the section/branch incharge and verbally explain the reasons for his delay in attendance.

An employee, who comes more than one hour late, shall submit his explanation in writing for coming late after which he may be permitted to join duty.

An employee, who comes late habitually, may be refused permission to join office and asked to submit leave application or may be marked as habitual late comer.

Un punctual attendance or unauthorised absence shall be treated as acts of
misconduct making such employees liable to disciplinary action.

As regards departure, the attendance register will be made available only at the close of the working hour and the section/branch in- charge shall ensure that in no case the entries made in the attendance register are at variance with the actual timings of departure.
To ensure this, the attendance register shall also be occasionally checked at higher level and appropriate notings made immediately after the opening and closing hours.

Leaving office earlier than the scheduled time of departure and any failure on the part of the employees to record the time of departure before leaving office shall also render them liable to disciplinary action.

No employee, who is found to be late coming for more than one hour habitually, shall be allowed to join his duties except in cases where he had obtained prior permission from the section/ branch in-charge for attending late on grounds such as serious illness in the family, etc.


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Posted by on January 1, 2013 in emails, Forms and Formats


Business and Workplace Email Etiquette

Email etiquette is often a commonly overlooked part of the business and professional world despite being an important part of conveying a professional image. Emails written to friends and family will be less formal and will not need to follow any particular guidelines or rules, but when writing to someone at a professional level the following guidelines and rules should be taken into account.

Guidelines and Rules of Email Etiquette

  • Use a descriptive subject line, avoid leaving it blank or putting an irrelevant or general subject.
  • Address the recipient by name to add a personal touch to your letter.
  • Avoid over using punctuation marks!!!!!!!!!!!!
  • Avoid using abbreviations, such as IMHO (in my humble opinion) or TTYL (talk to you later), not everyone is familiar with them.
  • Skip a line when starting a new paragraph, avoid using tabs to signify a new paragraph, different email programs read tabs in different ways.
  • Avoid using HTML in your e-mails, not everyone can view it and it takes away from the professional image of the letter.
  • If you are sending an attachment, make note of it and describe what the attachment is for in the body, some people are very wary of attachments due to the threat of computer viruses.
  • Keep your emails as concise as possible without leaving out any important information.
  • Keep usage of quoted text to a minimum.
  • Always leave a signature line, don’t assume the person already knows who you are.
  • Do not keep on sending the same message to the same person over and over again, if they don’t respond after a few days, send them an e-mail enquiring if they received your first email.
  • Use spell check and proof read and revise your letter after it’s done.
  • Use threads, if you get a message from someone and you are going to respond, don’t send a new message, simply hit the reply option on your email, this keeps the original subject line with “Re:” in front of it.
  • If you are sending out an email to a large private list don’t use CC: (carbon copy) use BCC: (blind carbon copy) to protect the addresses of the recipients.
  • Remember most emails are never completely private, there is always a chance of someone else besides the intended recipient reading it, so avoid writing any personal attacks which are unprofesional to begin with.
  • When reading emails treat them as if they are private messages (unless you know you are allowed to share it with others).
  • When you receive a message reply to it as soon as you have time to.



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Posted by on December 25, 2012 in emails


Business Email Writing

The following are some tips to help you when you are writing business letters through email.

  • A heading is not necessary in an email (your return address, their address, and the date).
  • Use a descriptive subject line.
  • Avoid using an inappropriate or silly email, register a professional sounding address if you don’t have one.
  • Use simple formatting, keep everything flush with the left margin; avoid special formatting and tabs.
  • Keep your letter formal, just because it’s an email instead of a hard copy is no excuse for informality (don’t forget to use spell check and proper grammar).
  • Try to keep your letter less than 80 characters wide, some email readers will create line breaks on anything longer and ruin the formatting.
  • If possible avoid attachments unless the recipient has requested or is expecting an attachment. If it is a text document, simply cut and paste the text below your letter and strip off any special formatting.
  • If the persons name is unknown, address the person’s title i.e. Dear Director of Human Resources



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Posted by on December 25, 2012 in emails




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Posted by on December 25, 2012 in emails, Letters




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Posted by on December 25, 2012 in emails, Letters