Checking job or employment references is time-consuming and frequently unsatisfactory, as many employers, despite recent legislation, refuse to offer more than dates of employment, salary history and job title. Secondly, if you’re not careful, each reference check can turn into a friendly chat during which you don’t obtain the information you need to make an objective decision about hiring your candidate.
As with most Human Resources processes, a standard reference checking format is useful. You can easily compare candidates and ensure you are asking the “right” questions to make an educated decision before offering the applicant a job with your company.
I don’t check references until we are ready to make an offer to a candidate. This saves staff time and demonstrates our respect for the candidate. After all, you don’t know whether his current employer or her favorite professor even knows. That he or she is looking for a new position. (I prefer candidates who tell their employer, but realize this isn’t always possible, or even desirable.)
Here is the format use to check references.
(Verify that the candidate’s reference checking permission signature is on your employment application before starting the interview.)
Name:
Reference Name:
Company Name:
Company Address:
Company Phone:
Dates of Employment:From:____________________To:_____________________
Starting Position: ________________________Ending: ___________________
Starting Salary: _________________________Ending: ___________________
What does your company do?
Please describe your reporting relationship with the candidate? If none, in what capacity did you observe the candidate’s work?
Reason for Leaving:
Please describe the key responsibilities of the candidate in his/her most recent position.
How many reporting staff did the candidate manage? Their roles?
Tell me about the candidate’s most important contributions to the achievement of your organization’s mission and goals.
Describe the candidate’s relationships with his/her coworkers, reporting staff (if applicable), and supervisors.
Talk about the attitude and outlook the candidate brought to the workplace.
Describe the candidate’s productivity, commitment to quality and customer orientation.
What are the candidate’s most significant strengths?
What are the candidate’s most significant weaknesses?
What is your overall assessment of the candidate?
We are hiring this candidate to (job title or quick description). Would you recommend him/herfor this position? Why or why not?
Would you rehire this individual? Why or why not?
Are there additional comments you’d like to make? Is there a question I should ask that I may have missed?
Ref: http://humanresources.about.com/cs/policysamples/a/refcheckform_2.htm
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Physical Examination Consent Form for Applicants
[Company Name]
I ______________ a prospective employee of [Company Name] understand that I am required to undergo a physical examination to determine my fitness for the job duties, due to the nature of the job. In order to create and maintain a safe work environment, I hereby give my consent for [Company Name] to conduct the physical examinations it considers necessary as outlined in its “Physical Examination” policy. I fully understand that this exam is a condition for employment.
I authorize the laboratory or medical personnel to release the results to the Company for whatever use the Company deems appropriate. Further, I release the laboratory or medical personnel conducting the exam, the Company, and the Company´s employees, directors, officers, and successors from any liabilities, claims, and causes of action, known or unknown, contingent or fixed, that may result from this physical examination. I agree not to file any lawsuit or other action to assert a claim.
I have read and understood this agreement, and I sign this without any coercion or duress by any individual or institution.
____________________________
Print Name
________________________
Signature
____________
Date
Ref: http://www.hr.com/en/free_forms/physical-examination-consent-form_efmkeyuq.html
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Vacation Request Form
Employee:_______________________________________________________________________
Employee Number:________________________________________________________________
Department:_____________________________________________________________________
Supervisor:_____________________________________________________________________
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Start Date
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End Date
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Total Days
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Reason Code
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Reason Codes:
V – Vacation Day
F – Floater Day
PL – Personal Leave Paid
PU – Personal Leave Unpaid
Employee Signature_______________________________________________________________
Date_________________________
Manager Signature________________________________________________________________
Date_________________________
Ref: http://www.hr.com/en/free_forms/vacation-request_eflwbvxz.html
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